Version One targets Sage 200 users with document management solution

2nd February 2009

Document management and imaging company, Version One has launched an ‘out of the box’ document management solution for Sage 200 users – Output Manager, Output Manager Archive and Scanning Archive. These solutions have been developed in response to increasing demand from Sage 200 users for high quality and competitively-priced document management solutions, which are tightly integrated into Sage 200 and are both quick to implement and easy to use. Version One says that with these new systems in place, users can expect a typical payback of just three months.

Lynne Munns, General Manager of Version One says, “Following demand from Sage 200 users and after researching the Sage 200 marketplace, we recognised a clear gap for a document management provider that can provide ‘out of the box’ document delivery and document archiving solutions.”

Munns continues, “We have been delivering document management solutions for Sage users for nearly twenty years and during this time, have developed partnerships with the UK’s leading Sage re-sellers. The launch of these latest solutions, specifically designed for Sage 200 users, demonstrates our continued commitment to the Sage market.”

Version One’s Output Manager provides Sage 200 users with the ability to personalise and electronically deliver outbound finance documents such as invoices and statements, either using automated fax or by email (as TIFF or PDF files). Being able to electronically deliver documents eliminates the costs and time associated with manually printing and posting business documents. With Output Manager, users can expect savings of up to £1.50 per document.

Output Manager Archive includes document archiving functionality for all outbound documents created in Output Manager. This solution stores an exact image of all outgoing documents and this image can then be instantaneously retrieved from within Sage 200 or via Version One’s custom query search facility.

Using Scanning Archive, Sage 200 users can electronically scan, image and store all inbound finance documents. Barcode technology enables documents to be scanned in batches rather than them having to be scanned and indexed individually. With both Output Manager Archive and Scanning Archive, there is the option for document retrieval via a standard web browser.

Munns adds, “By using our solutions integrated into Sage 200, all imaged documents are stored safely and securely and are accessible by a touch of a button, eradicating lost paperwork. By replacing the manual filing, retrieval, photocopying and postage of key financial documents with electronic processes, the business also cuts costs, frees-up document storage space and ultimately, runs more efficiently.”