“Report Authority” – the document authoring and global XBRL compliance solution for the finance function

14th June 2012

Report Authority – is a new document authoring and global XBRL tagging solution for the finance function being officially launched this month in London.  Gary Simon, FSN’s managing editor takes a look at the product which was developed by AMOSCA, an award winning Enterprise Performance Management (EPM) consultancy specialising in the provision of Oracle Hyperion solutions.

 

 

 

INTRODUCTION

XBRL has been in existence since 1998.  Initially it was conceived as a way of digitally tagging financial data in a consistent way, so that financial results prepared according to a common accounting standard such as IFRS could be readily compared.  But the SEC’s (Securities and Exchange Commission’s) decision in 2004 to encourage the voluntary electronic filing of EDGAR submissions using XBRL was a turning point which highlighted the value of XBRL to regulators.  Since then XBRL has been enthusiastically embraced by regulators around the globe, anxious to streamline and codify their data collection in a bid to simplify and improve regulatory supervision.

But the transition to ‘electronic filing’ of say, 10-K’s and 10-Q’s or the filing of CT600 tax return data to HMRC in the UK has not always been a smooth one. Finance functions around the world have found XBRL difficult to understand and first generation software tools too limited in capability.  As a result, many resorted to outsourcing the ‘tagging problem’ to their auditors, printers and other third parties.  This proved to be error prone and costly with the finance function losing both visibility and control over the process.

Others turned to ‘simple’ conversion tools to tag accounts prepared in Microsoft Word or Excel only to find that they are, limited in functionality and extraordinarily time-consuming to use, making them impractical on a group-wide level involving many sets of accounts. It was this unsatisfactory background which encouraged the founders of AMOSCA, a leading EPM Consulting organisation deeply steeped in Hyperion applications to question the established approaches.  After re-visiting the problem they developed a completely fresh approach and a new product, called “Report Authority”. 

Report Authority has been designed from the outset to allow accountants to take ownership of XBRL document generation in-house by shielding them from the complexity of XBRL syntax and allowing them to swiftly generate XBRL tagged accounts and filings to comply with regulators exact requirements. It has also been designed to be cost effectively deployed throughout a group of companies and most importantly to provide the ability to roll-over and maintain statutory filings in future years with the minimum of fuss.

This has been achieved by a radical re-think of the way that organizations approach the task of generating XBRL compliant documents, principally to view the work required as a complete document authoring process rather than a more limited tagging exercise, or afterthought that frequently gives rise to error.

Report Authority achieves this in six distinct phases.

DOCUMENT AUTHORING

Report Authority, enables an accountant without any prior knowledge of XBRL to create a fully valid and compliant set of accounts or other regulatory filing from scratch or from an existing Report Authority template.  The user interface is immediately familiar to any user of Microsoft Word.  At its core, Report Authority is packaged with all of the frequently used global taxonomies (such as IFRS, UK GAAP, GRI, COREP and FINREP).

Fig 1 Report Authority is packaged with the most common global taxonomies grouped by the authorities that have mandated their use.

Shot 1.jpg

The deceptively simple set-up involves adding information such as entity name, the accounting period, the default currency and monetary scale, but behind the scenes the user is unwittingly driving the generation of the basic XBRL and the way that tags will be deployed.

Having selected the taxonomy and jurisdiction under which the document is prepared the user navigates to the relevant part of the taxonomy (presented as a tree structure in the left hand pane) and drags the relevant account lines into a skeletal document which already ‘knows’ based on the initial user choices what kind of layout is required, for example, columns with ‘current year actuals’ and ‘prior year comparatives’.  Natively, Report Authority has a considerable amount of ‘financial intelligence’ built it, with added support for detecting and eliminating rounding differences and incorrect signage. This alone helps to eliminate commonly found errors in preparing XBRL documents.

Fig 2 Document set up in Report Authority is deceptively simple. Line items in the taxonomy are simply dragged onto the document to create fully tagged content

Shot 2.jpg

Automatic note numbering with referencing and the ability to insert fully formatted and headered financial tables means that it is very easy and quick to create consistent structured accounts.

The near simultaneous creation of a document with the underlying XBRL tags helps to safeguard the integrity of the statutory filings generated in Report Authority, i.e. that the human readable document completely and accurately reflects the underlying XBRL.  This is distinctly different from first generation XBRL conversion/tagging tools which work in the reverse direction i.e. accounts rendered in Word or Excel are tagged ‘after the event’ against taxonomies.  This is more time consuming and error prone because of mismatches between descriptions of line items in the accounts which may be out of kilter with the underlying taxonomy descriptions.

AUTOMATION

Following the above procedure the document is ready to accept values. Report Authority can work with a variety of data sources including Microsoft Excel, and by extension, any system capable of exporting to Excel and Hyperion HFM.  In the case of the former, data is brought in by direct cell reference, named ranges or look-up tables (which enable a responsive connection to data in query refreshes) within the worksheet.  However, in the case of Oracle Hyperion HFM (HFM), the whole multi-dimensional structure of the HFM application is exposed within the Report Authority application.

Fig 3 Hyperion HFM Dimensions are exposed directly in Report Authority

Shot 3.JPG

Of the 12 HFM dimensions, it is usually only the Account and Custom dimensions which need to be altered.  All other dimensions are defaulted to either the connection defaults, or to the document variables such as Entity, Year and Period.

This means that any data in HFM can be quickly dragged into the document under preparation. A simple set of dialogue boxes allow monetary scale and signage between the source data and Report Authority to be brought into line. 

Fig 4 A set of dialogue boxes allow monetary scale and signage between the source data and Report Authority to be brought into line. 

shot 4.jpg

VALIDATION 

Validation in Report Authority is also profoundly different from many other tools offered in the market in that in Report Authority, there is no such thing as an invalid tag.  Facts are validated at the point of tagging, such as checking that the fact is a valid date, and once tagged, the tag’s integrity is maintained through the use of (in this case) a calendar control.

Fig 5:  Tagged facts cannot be invalid eliminating much of the review effort of competing tools.

shot 5.jpg

Furthermore, a report can be validated against more than one authority.  For example, in the UK, Companies House and HMRC have slightly different rules.  A report which may be accepted by HMRC could be rejected by Companies House.   By selecting which set of rules to apply when generating an XBRL instance document, the user can ensure that any document fully complies before the accounts or CT600 tax returns are submitted – saving enormous time for users and helping them to avoid delays and penalties for incorrect submissions.

 Fig 6 When generating an XBRL instance document, the user can select which regulator validations to use to ensure acceptance.

shot 6.jpg

REPLICATION

An important feature of Report Authority is the ability to replicate instantly a template document to be used by multiple entities across the organisation.  Templates created in this way retain all of the structure, metadata and logic of the originating document and therefore a group can, if desired, ensure the consistent application of regulatory reports across the enterprise. An administrator can simply toggle through the different entities by changing the reporting entity description and/or date.

RE-USE

‘Roll-forward’ is a specific function in Report Authority which, as the name implies, takes the contents of a document and repositions it in the following period (usually a year), moving current year values into the comparatives column, updating the XBRL tags and at the same time re-populating the current year links previously established with an underlying spreadsheet or consolidation system like HFM.

MAINTENANCE

The template approach makes Report Authority very amenable to changes in reporting requirements or, say, accounting policy.  A simple change effected in the master template ripples all the way through to all of the related (linked) reports providing group finance with the assurance that all changes are completely and accurately reflected across the group.

SUMMARY

Report Authority is differently positioned in the market from many so called ‘tagging tools’.  Designed by accountants rather than IT experts it encourages a process driven approach to generating XBRL filings which ensures end-to-end control commencing with selecting the right taxonomy and regulatory jurisdiction for the document through to ensuring that XBRL documents faithfully reflect valid XBRL and comply with each regulators unique submission rules.

The system’s ease of use coupled with the ability to replicate the documents in an instant enables changes to be made ‘on the fly’ and the ability to rollover documents from one year to another in a similar way to accounting systems saves time and money.  But above all, Report Authority empowers organisations to maintain the XBRL process in house, avoiding the expense of engaging expensive consultants or using other third party providers.

Click here to reserve your place at the launch event

 

 

 

 

 

 

About FSN

FSN Publishing Limited is an independent research, news and publishing organisation catering for the needs of the finance function. This high level product review is written by Gary Simon, Group Publisher of FSN and Managing Editor of FSN Newswire. He is a graduate of London University, a Chartered Accountant and a Fellow of the British Computer Society with more than 27 years experience of implementing management and financial reporting systems. Formerly a partner in Deloitte for more than 16 years, he has led some of the most complex information management assignments for global enterprises in the private and public sector.

Gary.simon@fsn.co.uk

www.fsn.co.uk

Whilst every attempt has been made to ensure that the information in this document is accurate and complete some typographical errors or technical inaccuracies may exist. This report is of a general nature and not intended to be specific to a particular set of circumstances. FSN Publishing Limited and the author do not accept responsibility for any kind of loss resulting from the use of information contained in this document.

OTHER NEWS

SECTORS

CATEGORIES